Industries · Working with businesses anywhere in the U.S.
Bookkeeping for wholesale distributors.
Distribution runs on thin margins and a lot of transactions. A few bad receipts or a vendor credit nobody recorded can wipe out a month's profit. I keep inventory, payables and receivables tied out every month, so the margin you see is the margin you made.
What I handle
The parts of your books that need extra care.
On top of monthly bookkeeping (every account reconciled, the month closed, reports you can read), here's what I watch closely for businesses like yours.
- Inventory receipts matched to purchase orders and vendor bills
- Vendor credits, rebates and freight recorded where they belong
- Customer invoices, payments and aging kept current
- Margins by product line, customer or location
- Sales tax tracked on taxable sales
- A month-end close with inventory reconciled
Sound familiar?
“Sales are up, but there's never any cash.”
“I don't trust our inventory value.”
“Collections are slipping and I can't see who owes what.”
If your books are behind, that's a normal place to start. I'll quote the cleanup separately, before any work begins.
Experience
Thirty years of closing the books.
As corporate controller for a five-location steel distributor and fabricator, I ran accounting, payables, receivables and payroll.
I'm a Certified QuickBooks ProAdvisor, certified in QuickBooks Online and QuickBooks payroll, and I do the work myself. You won't be handed off to a junior bookkeeper. More about me
Questions
Questions wholesale distributors ask me.
How much does bookkeeping cost for wholesale distributors?
Most wholesale distributors start on my Complex plan, from $1,200 a month. Inventory and transaction volume put most distributors on Complex. After a free 20-minute call you get a fixed quote in writing, and it's month to month.
Can you help us stay on top of collections?
Yes. I keep your receivables aging current and send you a short list each month of who's past due, so you know exactly who to call.
How do you handle freight and landed cost?
Freight and duties on what you buy usually belong in your inventory cost. We'll settle the method with your CPA, and I'll keep it the same every month so your margins compare cleanly.
Free consultation
Let's talk about your books.
Book a free 20-minute call. Tell me how you run things today and I'll tell you what I'd do, and what it would cost.